9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out means employing an external business to handle payroll jobs such as consolidating payroll data, computing salaries, managing tax policies, administering staff member benefits, and making sure prompt payroll.

Outsourcing payroll not only conserves companies time however likewise guarantees compliance with legal requirements. Outsourcing to a payroll expert can help avoid concerns that emerge with internal payroll, like keeping up to date with changing tax laws or by hand repairing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on services with easy to use interfaces, smooth combinations with human resources and accounting software, and scalability to fulfill the needs of of all sizes. These features make sure complete payroll management, whether you’re dealing with a couple of staff members or an international labor force.

Security and Compliance

Each option was evaluated for its capability to safeguard sensitive data and guarantee compliance with ever-changing tax regulations and labor laws. Strong security steps and up-to-date compliance credentials are necessary for decreasing risks and avoiding charges.

Customer Support

We thought about the availability of responsive client assistance, training resources, and ongoing assistance to ensure organizations can rely on their chosen payroll provider. Comprehensive assistance assists prevent payroll mistakes and deals with problems swiftly when they emerge.

Reputation

To guarantee dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, in addition to industry recognition and third-party audits, to confirm each tool’s performance and trustworthiness. A solid track record shows a performance history of delivering consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based upon the examination of business on these variety of requirements, we have created the ultimate list for the best payroll services that can be contracted out in 2025.

1. Playroll

Playroll provides a detailed solution for handling worldwide payroll and employment, making it ideal for companies of any size. The platform’s Employer of Record (EOR) services make it possible for smooth payroll processing for both global workers and professionals in over 180 nations.

Playroll offers a Worldwide Payroll Management solution that uses companies full control and versatility to integrate their favored payroll suppliers per area, with no need to rip and replace their present set-up at fun time and expense. The services consist of GP Analytics, a powerful tool for tracking and envisioning payroll information from across the world. GP Manager consolidates global payroll processes together with innovative analytics functions, to give you more oversight of international payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international employment services, prioritizing internal legal proficiency.

Key Features Overview

– Consolidating worldwide payroll processes into one main hub while providing flexible integrations with existing vendors and in-house operations.

– Map payroll data from any data source, featuring integrations with leading accounting software.

– Quick deployment of software and automated vendor onboarding.

Multi-vendor payroll for paying workers through various service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance across different regions.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low execution costs, conserving time and resources.

– No need to change existing payroll operations or trusted regional providers.

– Real-time currency management and conversion functions for international payroll.

– Advanced automation for payroll tasks throughout over 180 nations.

– Built-in compliance functions with digitized audit trails.

– Access to experienced client support for companies of all sizes.

– Dedicated support readily available at no extra cost.

Cons

– Limited integration alternatives with third-party HR tools, though more alternatives are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management customized to your needs, with full integration with existing payroll companies and systems.

2. Paylocity

Paylocity is known for its versatility, providing a thorough outsourced payroll service ideal for mid-market businesses. It also supplies a suite of HR and workforce management options, consisting of benefits administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features need a discovering curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited global payroll capabilities

– Customization might need technical competence.

3. Gusto

Gusto is an easy and budget friendly payroll contracting out service, specifically matched for small companies. Known for its transparent rates and ease of usage, it also uses advantages administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and easy to use.

– Offers health insurance coverage, 401( k), and other advantages.

– Handles federal, state, and local tax filings.

Cons:

– Not ideal for businesses with a big, intricate workforce.

– Only offered for U.S.-based employees and contractors.

– Personalized assistance is just offered at higher tiers.

– Limited versatility for distinct payroll structures.

– Slower processing times for brand-new services compared to some competitors.

4. ADP

ADP, founded in 1949, is a trusted global payroll solution especially designed for big enterprises. It supplies powerful multi-country payroll software application, along with sophisticated analytics for in-depth insights into payroll data.

– Global payroll options

– Tax regulations compliance tools

– HR services combination

Pricing:

– Offers 24/7 customer support with payroll experts.

– Automates tax filings, payroll calculations, and makes sure compliance with policies.

– Gets in touch with numerous accounting software and HR tools.

Cons:

– Pricing can be high compared to rivals with simpler payroll needs.

– Additional charges for tax filings, year-end reports, and certain features.

– Initial setup can be lengthy and might require extensive training.

– While assistance is available 24/7, action times and quality might vary.

5. Paychex

Paychex is a popular choice for little to medium-sized services, offering a series of payroll and HR services. Its instinctive platform makes sure easy management.

– Automated payroll processing

– Employee advantages administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced features come at an extra expense

– Reports and customization alternatives can be limited

– Occasional delays in consumer support action times

6. Square

Square’s payroll services are ideal for little organizations, particularly those already utilizing Square for payments, using simple combinations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless integration with Square POS

– Competitive prices, specifically for small companies with per hour employees.

– Simple and instinctive style

Cons:

– Lacks advanced HR tools and advantages administration that larger business might need.

– Best suited for retail, restaurants, and small service-based services, however might not be perfect for highly complicated payroll requirements.

– Payroll reporting functions are more fundamental compared to competitors.

– Only available for organizations operating within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll contracting out service that integrates payroll with advanced HR services, best for mid-market services.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax regulations

Pricing:

– Can incorporate with HR, labor force management, and accounting software.

– Comprehensive compliance features for tax regulations, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll patterns, labor costs, and compliance risks.

Cons:

– Can be too complicated for small businesses with a steep learning curve.

– Might be more costly than some easier payroll options, particularly for little businesses with tight budget plans.

– Some businesses may discover particular features require IT support or extra modification efforts.
– Some users report disparities in customer care reaction times and problem resolution.

8. Justworks

Justworks provides payroll outsourcing in addition to robust HR services, making it a perfect choice for small services with per hour and salaried non-exempt staff members.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and worker’s compensation

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for employees and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More affordable for mid-sized organizations than small teams.

– Less versatility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ employees, which might not suit all organization structures.

– Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that supplies powerful payroll solutions and HR services to businesses of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax policies compliance

– HR services for labor force management

– Employee self-service features

Pricing:

Custom rates based upon the scope of the organization.

Pros:

– Employees can manage their own payroll, advantages, and tax files.

– Offers comprehensive features to safeguard sensitive staff member data.

– Advanced analytics offer important insights into labor force expenses, turnover, and efficiency.

Cons:

– Compared to other payroll options, Paycom can be expensive, specifically for little or midsize companies.

– New users may need significant training to completely utilize the platform.

– Some users report that workflow modification and reporting options have restrictions.

– While customer support is offered, some users experience slow reaction times or difficulty solving complicated problems.

– Compared to competitors, Paycom has less integrations with other organization software, requiring more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll solutions offered, how do you pick? As a first step, it’s vital to take your company’s size and requires into consideration. Small services may choose a simpler, economical service, while bigger companies require more thorough services.

Ensure the service provider incorporates efficiently with your existing HR services, accounting tools and internal workflows to decrease disturbances. An option that takes months to embrace can substantially impact your service – look for service providers that use fast and easy onboarding.

At Playroll, we comprehend the obstacles at hand. Above all, we are devoted to offering customized customer service, for companies of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software with hands-on support. All in the name of making worldwide payroll and expansion genuinely simple.