9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out ways employing an external business to handle payroll tasks such as combining payroll information, determining earnings, handling tax guidelines, administering employee benefits, and ensuring prompt payroll.

Outsourcing payroll not only conserves companies time but likewise guarantees compliance with legal requirements. Outsourcing to a payroll expert can help avoid concerns that emerge with in-house payroll, like keeping up to date with changing tax laws or manually fixing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We prioritized options with easy to use user interfaces, smooth combinations with human resources and accounting software, and scalability to fulfill the requirements of services of all sizes. These features make sure total payroll management, whether you’re managing a few employees or a global workforce.

Security and Compliance

Each solution was assessed for its capability to protect sensitive information and make sure compliance with ever-changing tax regulations and labor laws. Strong security procedures and updated compliance credentials are vital for reducing threats and avoiding penalties.

Customer Support

We considered the schedule of responsive client assistance, training resources, and ongoing support to make sure organizations can depend on their selected payroll provider. Comprehensive support helps avoid payroll mistakes and resolves concerns swiftly when they occur.

Reputation

To guarantee reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, in addition to market acknowledgment and third-party audits, to validate each tool’s performance and trustworthiness. A strong credibility suggests a performance history of providing consistent, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the assessment of business on these series of requirements, we have actually created the ultimate list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll provides a detailed option for handling global payroll and work, making it perfect for organizations of any size. The of Record (EOR) services make it possible for seamless payroll processing for both global staff members and specialists in over 180 nations.

Playroll offers an International Payroll Management service that uses businesses full control and flexibility to incorporate their favored payroll vendors per area, without any requirement to rip and replace their existing set-up at fantastic time and cost. The services include GP Analytics, a powerful tool for tracking and picturing payroll information from across the world. GP Manager combines global payroll processes along with sophisticated analytics functions, to give you more oversight of global payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in international work services, prioritizing internal legal knowledge.

Key Features Overview

– Consolidating international payroll processes into one central hub while offering versatile integrations with existing vendors and in-house operations.

– Map payroll data from any information source, featuring integrations with leading accounting software.

– Quick implementation of software and automated vendor onboarding.

Multi-vendor payroll for paying employees through different providers.

– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance throughout various areas.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low application costs, conserving time and resources.

– No require to replace existing payroll operations or trusted local suppliers.

– Real-time currency management and conversion features for worldwide payroll.

– Advanced automation for payroll jobs throughout over 180 nations.

– Built-in compliance features with digitized audit routes.

– Access to knowledgeable consumer support for organizations of all sizes.

– Dedicated assistance readily available at no additional expense.

Cons

– Limited combination choices with third-party HR tools, though more options are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with complete integration with present payroll companies and systems.

2. Paylocity

Paylocity is known for its flexibility, using an extensive outsourced payroll service perfect for mid-market organizations. It likewise supplies a suite of HR and workforce management solutions, consisting of benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions need a finding out curve

– Pricing can be greater than rivals

– Occasional system lag

– Limited international payroll abilities

– Customization might require technical knowledge.

3. Gusto

Gusto is a basic and affordable payroll outsourcing service, particularly suited for small businesses. Known for its transparent prices and ease of usage, it also uses benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and simple to utilize.

– Offers medical insurance, 401( k), and other advantages.

– Handles federal, state, and regional tax filings.

Cons:

– Not perfect for companies with a big, complicated labor force.

– Only offered for U.S.-based staff members and professionals.

– Personalized assistance is just available at higher tiers.

– Limited versatility for unique payroll structures.

– Slower processing times for new organizations compared to some rivals.

4. ADP

ADP, established in 1949, is a relied on worldwide payroll service particularly designed for big enterprises. It supplies effective multi-country payroll software application, in addition to innovative analytics for thorough insights into payroll data.

– Global payroll options

– Tax policies compliance tools

– HR services combination

Pricing:

– Offers 24/7 client service with payroll professionals.

– Automates tax filings, payroll computations, and ensures compliance with guidelines.

– Connects with numerous accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with simpler payroll needs.

– Surcharges for tax filings, year-end reports, and certain features.

– Initial setup can be lengthy and might require extensive training.

– While support is offered 24/7, response times and quality may differ.

5. Paychex

Paychex is a popular choice for small to medium-sized businesses, using a series of payroll and HR services. Its instinctive platform ensures simple management.

– Automated payroll processing

– Employee advantages administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer service

– Strong compliance support for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be greater compared to some rivals

– Some advanced functions come at an additional expense

– Reports and modification options can be restricted

– Occasional delays in consumer support response times

6. Square

Square’s payroll services are perfect for small companies, particularly those already utilizing Square for payments, providing simple combinations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless integration with Square POS

– Competitive pricing, especially for small companies with per hour staff members.

– Simple and instinctive design

Cons:

– Lacks advanced HR tools and benefits administration that larger enterprises might need.

– Best fit for retail, restaurants, and little service-based services, but may not be ideal for highly complex payroll needs.

– Payroll reporting functions are more fundamental compared to rivals.

– Only available for services operating within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll outsourcing service that integrates payroll with advanced HR services, perfect for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service alternatives

– Compliance with tax guidelines

Pricing:

– Can integrate with HR, workforce management, and accounting software application.

– Comprehensive compliance features for tax policies, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll trends, labor costs, and compliance dangers.

Cons:

– Can be too intricate for small companies with a steep learning curve.

– Might be more costly than some easier payroll solutions, particularly for little businesses with tight spending plans.

– Some services may discover certain functions need IT support or additional personalization efforts.
– Some users report disparities in customer support response times and issue resolution.

8. Justworks

Justworks provides payroll outsourcing in addition to robust HR services, making it an ideal choice for little businesses with hourly and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and worker’s compensation

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly control panel for employees and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More affordable for mid-sized companies than little groups.

– Less versatility in payroll and HR tools compared to some standalone options.

– Requires business to co-employ workers, which might not fit all organization structures.

– Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an efficient payroll outsourcing platform that supplies effective payroll services and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax policies compliance

– HR services for workforce management

– Employee self-service features

Pricing:

Custom pricing based on the scope of the company.

Pros:

– Employees can manage their own payroll, benefits, and tax documents.

– Offers extensive features to secure sensitive worker data.

– Advanced analytics offer important insights into workforce costs, turnover, and effectiveness.

Cons:

– Compared to other payroll options, Paycom can be pricey, specifically for little or midsize businesses.

– New users may need significant training to completely make use of the platform.

– Some users report that workflow customization and reporting choices have restraints.

– While customer care is readily available, some users experience sluggish response times or difficulty solving complicated problems.

– Compared to competitors, Paycom has fewer integrations with other business software, requiring more dependence on its internal environment.

How to Choose the Right Payroll Service for Your Business

With so many outsourced payroll services available, how do you select? As a primary step, it’s important to take your company’s size and needs into consideration. Small companies may prefer a simpler, cost-efficient service, while bigger businesses need more comprehensive services.

Ensure the service provider integrates efficiently with your existing HR services, accounting tools and internal workflows to decrease disruptions. A service that takes months to adopt can significantly affect your company – look for companies that offer fast and easy onboarding.

At Playroll, we comprehend the difficulties at hand. Above all, we are devoted to offering customized customer care, for organizations of all sizes. Our platform combines automated, easy-to-implement international payroll management software with hands-on support. All in the name of making international payroll and growth really easy.