9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing methods hiring an external business to deal with payroll tasks such as consolidating payroll data, calculating incomes, managing tax guidelines, administering employee advantages, and making sure prompt payroll.

Outsourcing payroll not only saves businesses time however likewise guarantees compliance with legal requirements. Outsourcing to a payroll expert can help avoid concerns that arise with in-house payroll, like keeping up to date with changing tax laws or by hand fixing payroll mistakes.

How We Selected the very best Outsourced Payroll Companies

Features

We focused on solutions with user-friendly interfaces, seamless integrations with human resources and accounting software application, and scalability to meet the requirements of services of all sizes. These functions make sure total payroll management, whether you’re handling a few employees or a global labor force.

Security and Compliance

Each option was examined for its capability to protect sensitive data and ensure compliance with ever-changing tax policies and labor laws. Strong security procedures and updated compliance qualifications are vital for lessening risks and preventing charges.

Customer Support

We thought about the accessibility of responsive customer assistance, training resources, and continuous help to ensure organizations can depend on their picked payroll company. Comprehensive assistance assists avoid payroll errors and fixes problems quickly when they occur.

Reputation

To guarantee reliability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, along with market acknowledgment and third-party audits, to verify each tool’s performance and trustworthiness. A solid credibility suggests a performance history of providing constant, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the examination of business on these series of criteria, we have created the ultimate list for the best payroll services that can be outsourced in 2025.

1. Playroll

Playroll provides a thorough option for managing worldwide payroll and employment, making it perfect for companies of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both global workers and professionals in over 180 countries.

Playroll offers a Worldwide Payroll Management option that offers businesses full control and versatility to integrate their favored payroll vendors per area, with no requirement to rip and change their present set-up at good time and cost. The services include GP Analytics, a powerful tool for tracking and envisioning payroll data from across the world. GP Manager combines international payroll procedures together with innovative analytics features, to give you more oversight of worldwide payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international employment services, focusing on internal legal competence.

Key Features Overview

– Consolidating worldwide payroll processes into one main hub while offering versatile integrations with existing suppliers and internal operations.

– Map payroll data from any data source, featuring integrations with leading accounting software.

– Quick release of software and automated vendor onboarding.

Multi-vendor payroll for paying staff members through various service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance throughout different regions.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low execution expenses, saving time and resources.

– No need to change existing payroll operations or trusted local providers.

– Real-time currency management and conversion functions for worldwide payroll.

– Advanced automation for payroll jobs across over 180 nations.

– Built-in compliance functions with digitized audit tracks.

– Access to well-informed client support for companies of all sizes.

– Dedicated assistance available at no additional expense.

Cons

– Limited integration alternatives with third-party HR tools, though more alternatives are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your needs, with complete integration with existing payroll companies and systems.

2. Paylocity

Paylocity is known for its versatility, offering a detailed outsourced payroll service perfect for mid-market businesses. It likewise supplies a suite of HR and workforce management options, including benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a finding out curve

– Pricing can be higher than competitors

– Occasional system lag

– Limited international payroll capabilities

– Customization may need technical knowledge.

3. Gusto

Gusto is a simple and budget-friendly payroll outsourcing service, specifically fit for small organizations. Known for its transparent pricing and ease of usage, it also uses advantages administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and easy to use.

– Offers health insurance coverage, 401( k), and other perks.

– Handles federal, state, and local tax filings.

Cons:

– Not ideal for businesses with a large, complicated labor force.

– Only available for U.S.-based workers and specialists.

– Personalized assistance is just offered at higher tiers.

– Limited versatility for unique payroll structures.

– Slower processing times for brand-new organizations compared to some rivals.

4. ADP

ADP, established in 1949, is a trusted global payroll solution especially developed for large business. It offers effective multi-country payroll software application, along with sophisticated analytics for extensive insights into payroll data.

– Global payroll options

– Tax guidelines compliance tools

– HR services combination

Pricing:

– Offers 24/7 customer support with payroll experts.

– Automates tax filings, payroll calculations, and ensures compliance with policies.

– Connects with different accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with simpler payroll needs.

– Surcharges for tax filings, year-end reports, and particular features.

– Initial setup can be time-consuming and might require substantial training.

– While support is available 24/7, response times and quality might differ.

5. Paychex

Paychex is a popular option for little to medium-sized services, providing a series of payroll and HR services. Its instinctive platform guarantees simple management.

– Automated payroll processing

– Employee advantages administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance assistance for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be greater compared to some rivals

– Some advanced functions come at an extra cost

– Reports and modification alternatives can be limited

– Occasional hold-ups in client support response times

6. Square

Square’s payroll services are perfect for small companies, especially those currently utilizing Square for payments, providing easy integrations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless integration with Square POS

– Competitive pricing, particularly for little services with per hour employees.

– Simple and instinctive style

Cons:

– Lacks advanced HR tools and advantages administration that bigger business might need.

– Best matched for retail, dining establishments, and small service-based businesses, however may not be perfect for highly complicated payroll requirements.

– Payroll reporting features are more basic compared to competitors.

– Only readily available for organizations running within the U.S.

7. UKG Ready

UKG Ready is a comprehensive payroll outsourcing solution that integrates payroll with innovative HR services, best for mid-market services.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax policies

Pricing:

– Can incorporate with HR, labor force management, and accounting software application.

– Comprehensive compliance functions for tax guidelines, wage laws, and reporting requirements.

– Provides detailed analytics into payroll trends, labor expenses, and compliance threats.

Cons:

– Can be too intricate for little businesses with a steep knowing curve.

– Might be more expensive than some easier payroll services, particularly for little businesses with tight budget plans.

– Some companies might discover particular functions require IT support or additional customization efforts.
– Some users report disparities in client service action times and concern resolution.

8. Justworks

Justworks provides payroll outsourcing together with robust HR services, making it an ideal option for small services with hourly and salaried non-exempt staff members.

– Payroll processing and tax filing

– Employee benefits and insurance coverage

– 401( k) management

– HR services and worker’s payment

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly dashboard for employees and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More cost-efficient for mid-sized services than little teams.

– Less versatility in payroll and HR tools compared to some standalone options.

– Requires business to co-employ employees, which may not match all business structures.

– Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that offers powerful payroll options and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for labor force management

– Employee self-service functions

Pricing:

Custom pricing based on the scope of the company.

Pros:

– Employees can handle their own payroll, benefits, and tax files.

– Offers detailed features to secure delicate employee information.

– Advanced analytics provide valuable insights into workforce costs, turnover, and effectiveness.

Cons:

– Compared to other payroll services, Paycom can be expensive, especially for small or midsize services.

– New users may need considerable training to completely use the platform.

– Some users report that workflow modification and reporting options have restraints.

– While customer service is offered, some users experience slow action times or problem solving complex issues.

– Compared to rivals, Paycom has fewer combinations with other service software application, requiring more dependence on its internal environment.

How to Choose the Right Payroll Service for Your Business

With so numerous outsourced payroll solutions available, how do you pick? As a very first step, it’s critical to take your company’s size and needs into consideration. Small companies may prefer a simpler, affordable solution, while larger companies need more comprehensive services.

Ensure the service provider incorporates efficiently with your existing HR services, accounting tools and internal workflows to decrease disturbances. A solution that takes months to embrace can substantially impact your organization – search for providers that offer fast and basic onboarding.

At Playroll, we comprehend the challenges at hand. Above all, we are to providing tailored customer support, for businesses of all sizes. Our platform combines automated, easy-to-implement international payroll management software with hands-on assistance. All in the name of making worldwide payroll and expansion truly basic.